How to Create a Structure for your Business/Organisation

28 Feb 2007, UK --- Woman Planning Flight Routes --- Image by © David Spurdens/Corbis
Let me ask you real quick “For how long can you afford the things you can now, or the lifestyle you live if you stopped doing what you currently do?”
There’s a huge difference between success, significance, achievement and truly building sustenance ( structure/system). Anyone can succeed, as a one off. But to keep it going, there are steps to it.

Achievement comes to someone when he is able to do great things for himself.

Success comes when he empowers people to do great things with him.

Significance comes when he develops people to do great things for him, but legacy, an institutions and a system is created only when a person puts his organization into the position to do great things without him.

An institution is a system designed to outlive the founder. And systems runs on processes.

A system is a set of processes that can run without you. As your business grows, you’ll need to build systems and processes that can be automated as much as possible. You’ll need to build distribution systems, inventory systems, marketing systems, customer relationship and support systems, research and development systems, effectiveness and performance measurement and improvement systems, accounting and hiring systems, and many others.

Systems are rules, policies, and procedures that on boarded and trained individuals can repeat as your company grows and run independent of you. To do this, you will need..//..

1.Define your vision, mission and objectives of the organisation. Immerse yourself and others into it. Create touch points for this, it will form what drives everyone and much later the corporate culture.

2. Narrow the services you offer

3. Define the tasks and operations per product line/service and create departments for each. Get each department to be manned by a head. From here you can draw up a more effective organogram.

4. Break each operations into tasks, and document each operation into a series of steps. Each of these documents forms your S.O.P (Standard Operating Procedures)

4. Now to you, begin to train new sets of new talents. Then pair them up with heads off department while you mentor them.

5. Create specific roles and delegate as much as you can (be aware they may make mistakes at first, but if they have aptitude and you believe in them, they’ll get better).

6. Hire someone who’s disciplined, effective, autocratic (result oriented) and thorough for the position of control. His role is to be a watchdog, the one that barks and bites!

7. Slightly begin to step away from the operations and work on ONLY closing Deals

8. Now, hire your successor

9. Take a short vacation. This will help you test whether organisation can run without you.

I hope this helps on, how to create a structure and system that can work without you.

Written By Eizu Uwaoma,
© Hexavia!.

BusinessPlan. Strategy.
Brand. Mgt Consulting. Training.

About Eizu Uwaoma

Eizu Uwaoma is the founder & lead strategist of Hexavia, a business, brand, training & management consulting firm. Through his weekly features nationwide on radio, he connects with more than 5 million professionals, personally interacting with over 500 top executives & has intervened in over 50 businesses. He has a proficient gift, skill and experience in enterprise development. He is an authority in brand, human capital and business training as well as project consultancy.

He facilitates strategy sessions and retreats for corporate companies looking to effectively maximise their new year.  He also runs the Decoded, a monthly hangout for professionals in all major Nigerian cities facilitates, and the Hexavian Masterclass.  He is the founder of the Hexavian Business Club.


  1. Great one here but this will require bigger work force. How do you do this for an organization with less than 4 employees


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